NGOHS POLICIES SPECIFIC TO UPM GRADUATE STUDENTS IN THE TIME OF COVID-19
Published May 3, 2020
1. Grading system for graduate courses taken during the SS AY2019-2020 shall adhere to the revised-UP System policy on giving final grades in time of Covid-19 [See attached document].
2. On comprehensive examination
Comprehensive examination can proceed via online platform. Forms related to comprehensive examination can be downloaded from the NGOHS website and must be accomplished and submitted through the NGOHS email account [firstname.lastname@example.org] Electronic signatures of students and faculty examiners shall be acknowledged. Deadlines for all the forms are waived. However, all of these should be submitted prior to the last day of submission of grades to be announced later.
3. On the required GWA before a student can start thesis/dissertation [i.e. 2.0 for MS and 1.75 for PhD]
The said requirement is waived. Graduate students can proceed to thesis if the remaining courses in the curriculum have been taken in the 2nd Sem 2019-2020. Therefore, the courses enrolled in the 2nd Sem 2019-2020 will not be included in the GWA prerequisite to proceed to thesis/dissertation. However, the 2.0 MS and 1.75 PhD GWA will remain as graduation requirement. In case the said GWA cannot be attained even with the deferred 2nd Sem 2019-2020 grades, taking of additional courses during the regular semester, while thesis/dissertation is ongoing, will be allowed to satisfy this graduation requirement. The above policy also applies for Comprehensive Examination [i.e, the GWA requirement before a student can take compre exam is hereby lifted].
4. Thesis/dissertation proposal or final defense requirement
Thesis/dissertation final defense can proceed via online platform to ensure that students can still graduate within the Academic Year 2019-2020. Thesis/dissertation proposal defense is likewise allowed via online platform. All forms related to thesis/dissertation defense (Thesis/Dissertation Defense Announcement and Approval Sheet) can be downloaded from the NGOHS website and must be accomplished and submitted through the NGOHS email account [email@example.com]. Electronic signatures of students, advisers, and panel members shall be acknowledged. Deadlines for all the forms are waived. However, all of these should be submitted prior to the last day of submission of grades to be announced later.
5. On modification/adjustment of thesis objectives and study design
Study design and objectives may be modified subject to approval by the thesis panel. However, for thesis topics that really need intensive lab and research protocols and therefore, cannot be modified (eg. natural products research, biochemistry), the student may be advised to complete the thesis work until May 31, 2021. As per standing UP System policy (#4 statement), the graduation of the graduating students who are not able to finish the requirements this semester shall be antedated/effective 2nd Sem 2019-2020 upon BOR approval of candidates for graduation. For MS and PhD DOST scholars finishing their thesis/dissertation starting June 2020, the SEI is giving them an extension of two months with financial assistance.
6. On courses that require field visits or community immersion
If field visit is no longer possible because of the extended or modified enhanced community quarantine or the so-called “new normal”, the faculty in-charge must be able to find ways to adjust the course design and use other forms of alternative activities to satisfy the program or course outcomes (eg. use of secondary data, media reports, interview with key persons using online modalities, etc. instead of visiting local communities, etc). If for example, the faculty cannot think of a substitute activity, then he/she has to forego or defer the course for next semesters to the disadvantage of the student who may probably want to graduate earlier.
7. On lifting of GWA requirement for Comprehensive Examinations
Please see [#3] above.
8. On the difference between “deferred grade” and “incomplete”
“Deferred grade” is entirely different from “Incomplete”. The “deferred grade’ is neither written in the faculty record nor reflected in the student’s Transcript of Record (TOR). Once the student completes all the requirements (on or before May 31, 2021), then the faculty gives a Numerical Grade if “passing”. If the student cannot complete the requirements on or before May 31, 2021, he/she should be given a “Dropped”. Either the student re-enrolls that course if it is a major/core course or takes another course if it is an elective. A failing grade (ie. 4 or 5) cannot be given to the student who was not able to complete the requirement/s of any course enrolled in this Second Semester, AY 2019-2020. Neither is the faculty allowed to give a grade of incomplete (INC) this Second Semester, AY 2019-2020.